Office Driver/Administrative Assistant

Position:                              Office Driver/Administrative Assistant

Location:                             Dar es Salaam, Tanzania

Language:                           English (fluent), Swahili (fluent), French (an asset)

Reports to:                         Regional Finance and Administration Manager

Position Type:                   Full-Time, Contract

Travel:                                  Local Travel Within Tanzania

Hiring Range:                   TZS 20,706,000 annually with competitive benefits

Job Requirement:            Must be able to work in Tanzania

Closure Date:                     May 13, 2024 at 4PM EAT

THE OPPORTUNITY

Crossroads International is looking for a reliable driver to support the office with all transport-related duties. Working out of the East and Southern Africa Regional Office, the Driver is an integral part of the team in Tanzania. The incumbent will drive Crossroads’ vehicle and undertake errands in Dar es Salaam and its project areas and for all official trips. They will also be responsible to ensure that the Crossroads vehicle is maintained and in optimum condition.

 

HOW YOU WILL MAKE AN IMPACT

Office Driver Responsibilities (80%)

• • • Drive the Crossroads vehicle carefully ensuring the security of passengers and vehicle, in accordance with national and local traffic regulations and other relevant laws.
    • Safely transport organizational staff, equipment, products and materials to and from specified locations in a timely manner.
    • Ensure passengers observe safety measures established by Crossroads and local laws especially the wearing of seat belts.
    • Report any accidents, injuries, and vehicle damage to management in a timely manner.
    • Assist with the loading and offloading of staff luggage, products, and materials.
    • Adjust travel routes to avoid traffic congestion or road construction.
    • Ensure Crossroads’ vehicle is always parked in areas that permit parking to avoid towing or fines.
    • Keep Crossroads’ vehicle clean and properly maintained by performing regular washing, cleaning, and vehicle maintenance.
    • Ensure the maintenance of Crossroads’ vehicle, following up on repairs to guarantee optimum conditions.
    • Ensure genuine parts are used on the vehicle with no alterations being made to any part of the vehicle without the prior approval of the Regional Representative.
    • Ensure old parts changed are made available for inspection.
    • Maintain an up-to-date vehicle logbook and vehicle maintenance record book, providing monthly reports on vehicle usage to the Regional Finance and Administration Manager.
    • Develop a schedule for renewing relevant documents related to the vehicle.
• Administrative Assistant Responsibilities (20%):
  • Assist with administrative tasks relevant to Crossroads
  • Keep track of vehicle insurance
  • Purchase office supplies as needed
  • Keep track of office utilities and inform the Regional Finance and Administration Manager when replenishment is required
  • Assist office staff in filing, photocopying, scanning documents as necessary
  • Collect and distribute mail, invoices, receipts and other documents as directed
  • Supervise the office cleaner to ensure proper cleaning and maintenance of the office
  • Assist in reviewing documents as trained and instructed
  • Execute any other task as assigned

WHAT YOU WILL BRING TO CROSSROADS

• A minimum qualification of a driving certificate from a reputable driving college. Certificate of Advanced Driving Course from NIT or VETA. A diploma in records management/business administration or its equivalent
• A minimum valid driver’s license from Class C
• Clean driving record
• Sound knowledge of road safety regulations
• Working knowledge of local roads and routes
• At least 5 years’ experience as a company driver, preferably in an NGO environment
• Basic knowledge of computer software applications (Microsoft Word, Excel, Outlook)
• Ability to complete administrative tasks
• Eagerness to learn, adaptability and enthusiasm for an evolving work environment
• Strong interpersonal skills with an ability to build trust
• Ability to work independently and take initiative
• Ability to utilize maps, GPS systems, and car manuals
• Effective communication skills in English and Swahili; French is an asset
• Punctual, reliable and accountable, demonstrating integrity in all aspects of their work

ELIGIBILITY CRITERIA AND ESSENTIAL CONDITIONS

• Share Crossroads’ values and ethical standards, particularly:
  • A commitment to preventing, mitigating and responding to sexual violence,
  • A commitment to gender equality, and
  • A commitment to anti-racism.
• Ability to travel abroad and within Canada and to make short trips outside the workplace;
• Ability to work overtime, sometimes evenings and weekends.
• To work an average of 40 hours per week and up to 40 hours per week during missions
• Infrequent local travel is required

WHAT WE OFFER

• An equitable, inclusive, collaborative work environment where you have the opportunity to make an impact daily
• Enthusiastic encouragement to develop both personally and professionally, taking advantage of a range of learning and development opportunities available to our staff
• An excellent, competitive medical insurance plan for you and your dependents
• Professional development funding and 3 days of professional development leave
• Annual cost of living increases, pending Board approval, and salary equity reviews every three years

the organization

Crossroads International is a leading Canadian volunteer cooperation agency which has been advancing equality for women and girls and eradicating poverty in some of the world’s poorest countries in Africa for over 60 years. Crossroads invests in local partner organizations in 9 countries who are best positioned to meet the needs of their communities. With them, we pilot innovative approaches, and empower women and girls to become leaders and live free from violence. Every year Crossroads engages hundreds of experienced volunteers and staff North and South who apply their expertise locally to address poverty and inequality. The organization’s 50+ employees are based in Canada, Senegal, Ghana and Tanzania, and Crossroads’ volunteers fulfil over 100 mandates per year.

Crossroads is committed to principles and values of access and equity. Candidates from diverse groups are encouraged to apply.

Crossroads is also committed to preventing and addressing sexual misconduct and advancing anti-racism. To that end, the organization is a signatory to Cooperation Canada’s Leaders’ Pledge on Preventing and Addressing Sexual Misconduct and the Anti-Racism Framework for Canada’s International cooperation sector.

OUR VISION

ONE WORLD where poverty is eliminated, equality prevails, and the rights of women and girls are fulfilled.

APPLICATION

If you are interested in joining a dynamic international development organization, please submit your resume and cover letter in one document (Word or PDF) before 5 pm EST on TBD, 2024 by e-mail to rh_hr@cintl.org. Applications must include “Office Driver/Administrative Assistant – Your Name” in the subject line of the email. Applications received after the deadline will not be considered. Not sure you have everything we’re asking for, but know you can make a big impact? Tell us your story and we will be happy to consider you.

Crossroads is an equal opportunity employer. Recruitment and selection procedures reflect this commitment. Crossroads is committed to diversity in the workforce and individuals from all minority groups are encouraged to apply.

We thank all applicants in advance, however only those selected for an interview will be contacted.

To learn more about Crossroads please visit our website (https://cintl.org/).