Office Driver/Administrative Assistant

Position:                                              Office Driver/Administrative Assistant

Reports to:                                         Regional Finance and Administration Manager

Location:                                           Dar es Salaam, Tanzania

Language:                                           English (fluent), Swahili (fluent), French (an asset)

Position Type:                                  Contract, Full-time

Job Requirement:                           Must be eligible to work in Tanzania

Travel:                                                  Local travel within Tanzania

Starting Salary:                               20 913 060 TZS annually with competitive benefits

Closing Date:                                   May 22, 2025, at 4pm EAT

THE OPPORTUNITY

Crossroads International is looking for a reliable Driver-Administrative Assistant to support the office with all transport-related duties and some administrative tasks. Working out of the East and Southern Africa Regional Office, the Driver is an integral part of the team in Tanzania. The incumbent will drive Crossroads’ vehicle and undertake errands in Dar es Salaam and its project areas and for all official trips. They will also be responsible to ensure that the Crossroads vehicle is maintained and in optimum condition.

HOW YOU WILL MAKE AN IMPACT

1. Office Driver Responsibilities (80%)
   • Drive the Crossroads vehicle carefully ensuring the security of passengers and vehicle, in accordance with national and local traffic regulations and other relevant laws.
   • Safely transport organizational staff, equipment, products and materials to and from specified locations in a timely manner.
   • Ensure passengers observe safety measures established by Crossroads and local laws especially the wearing of seat belts.
   • Report any accidents, injuries, and vehicle damage to management in a timely manner.
   • Assist with the loading and offloading of staff luggage, products, and materials.
   • Adjust travel routes to avoid traffic congestion or road construction.
   • Ensure Crossroads’ vehicle is always parked in areas that permit parking to avoid towing or fines.
   • Keep Crossroads’ vehicle clean and properly maintained by performing regular washing, cleaning, and vehicle maintenance.
   • Ensure the maintenance of Crossroads’ vehicle, following up on repairs to guarantee optimum conditions.
   • Ensure genuine parts are used on the vehicle with no alterations being made to any part of the vehicle without the prior approval of the Regional Representative.
   • Ensure old parts changed are made available for inspection.
   • Maintain an up-to-date vehicle logbook and vehicle maintenance record book, providing monthly reports on vehicle usage to the Regional Finance and Administration Manager.
   • Develop a schedule for renewing relevant documents related to the vehicle.
2. Administrative Assistant Responsibilities (20%):
   • Assist with administrative tasks relevant to Crossroads
   • Keep track of vehicle insurance
   • Purchase office supplies as needed
   • Keep track of office utilities and inform the Regional Finance and Administration Manager when replenishment is required
   • Assist office staff in filing, photocopying, scanning documents as necessary
   • Collect and distribute mail, invoices, receipts and other documents as directed
   • Supervise the office cleaner to ensure proper cleaning and maintenance of the office
   • Assist in reviewing documents as trained and instructed
   • Execute any other task as assigned

WHAT YOU WILL BRING TO CROSSROADS

• A minimum qualification of a driving certificate from a reputable driving college. Certificate of Advanced Driving Course from NIT or VETA. A diploma in records management/business administration or its equivalent
• A minimum valid driver’s license from Class C
• Clean driving record
• Sound knowledge of road safety regulations
• Working knowledge of local roads and routes
• At least 5 years’ experience as a company driver, preferably in an NGO environment
• Basic knowledge of computer software applications (Microsoft Word, Excel, Outlook)
• Ability to complete administrative tasks
• Eagerness to learn, adaptability and enthusiasm for an evolving work environment
• Strong interpersonal skills with an ability to build trust
• Ability to work independently and take initiative
• Ability to utilize maps, GPS systems, and car manuals
• Effective communication skills in English and Swahili; French is an asset
• Punctual, reliable and accountable, demonstrating integrity in all aspects of their wor

ELIGIBILITY CRITERIA AND ESSENTIAL CONDITIONS

• Share Crossroads’ values and ethical standards, particularly:
  • A commitment to preventing, mitigating and responding to sexual violence,
  • A commitment to gender equality, and
  • A commitment to anti-racism.
• Commitment to Diversity, Equity, Inclusion, and Belonging (DEIB), with the ability to collaborate effectively with diverse populations and stakeholders and contribute to an inclusive organizational culture.
• Commitment to promoting gender equality and advancing the rights of women and girls in unique organizational roles and through organizational initiatives.
• To work an average of 40 hours per week and up to 40 hours per week during missions
• Infrequent local travel is required

WHAT WE OFFER

• An equitable, inclusive, collaborative work environment where you have the opportunity to make an impact daily
• Enthusiastic encouragement to develop both personally and professionally, taking advantage of a range of learning and development opportunities available to our staff
• An excellent, competitive medical insurance plan for you and your dependents
• Professional development funding and 3 days of professional development leave
• Annual cost of living increases, pending Board approval, and salary equity reviews every three years

the organization

Crossroads International, a leader in international cooperation, has been fighting inequality for more than 60 years. We do this by bringing people together for a common cause, to create lasting solutions to overcome poverty and advance women’s rights. Crossroads works in some of the world’s poorest nations in sub-Saharan Africa.  We work with local partner organizations to create decent jobs and to empower women to become leaders and live free from violence.  Every year, we engage hundreds of experienced volunteers and staff North and South who apply their expertise locally to address global issues.  We invest in local partners who are best positioned to meet the needs of their communities.  With local partners, we develop co-operatives and collective enterprises that generate income and advance the autonomy of youth, women and the rural poor. We pilot innovative approaches to reducing violence against women and girls and advancing women’s rights. Together we are leveraging knowledge, expertise and dollars to create a more just and equitable world. Crossroads is a registered charity, supported by Global Affairs Canada, other government and non-government funders, and many individual donors around the world.

Crossroads is committed to the fundamentals and values of access and equity. Crossroads continuously works to promote an equitable culture of inclusivity and transparency. The Diversity, Equity, and Inclusion (DEI) Committee at Crossroads involves staff from various teams and regions within the organization, and committee members hold fresh perspectives essential for fostering meaningful dialogue and driving impactful change.

Crossroads is also committed to preventing and addressing sexual misconduct and advancing anti-racism. To that end, the organization is a signatory to Cooperation Canada’s Leaders’ Pledge on Preventing and Addressing Sexual Misconduct and the Anti-Racism Framework for Canada’s International cooperation sector.

OUR VISION

ONE WORLD where poverty is eliminated, equality prevails, and the rights of women and girls are fulfilled.

APPLICATION

If you are interested in joining a dynamic international development organization, please submit your resume and cover letter in one document (Word or PDF) before 4 pm EAT on May 22, 2025 by e-mail to rh_hr@cintl.org. Applications must include “Office Driver/Administrative Assistant – Your Name” in the subject line of the email. Applications received after the deadline will not be considered. Not sure you have everything we’re asking for, but know you can make a big impact? Tell us your story and we will be happy to consider you.

Crossroads is committed to providing and maintaining a safe and respectful culture for all. We do not tolerate discrimination, sexual harassment, exploitation or abuse of any form. We acknowledge that these behaviours are often rooted in the abuse of power, which is contrary to Crossroads’ vision of ONE WORLD where equality prevails.

Crossroads is proud to be an equal opportunity employer. We are strongly committed to diversity in the workforce and uphold our duty by inviting and encouraging applications from women, and others from all backgrounds and identities.  We provide access and reasonable accommodation for individuals with disabilities in employment, programs, and activities. If you would like to request a PDF version of this job description or reasonable accommodation to participate in the recruitment process, please contact the People and Culture Team at rh_hr@cintl.org.

If you are interested in an international volunteer mandate with Crossroads International please click here to see available opportunities.