Finance and Administration Officer

Applications for this position have been closed. Thank you for your interest!

Position:                             Finance and Administration Officer

Location:                            Accra, Ghana

Supervisor:                        Regional Representative, West Africa

Position Type:                  Full-Time, permanent

Language:                          English (fluent)

Salary Range:                   205,000 GHS with competitive benefits

Job Requirement:           Must be able to work in Ghana

Closing date:                    July 21^st, 2025, 9AM GMT

THE OPPORTUNITY

The Finance and Administration Officer is an integral part of the Country Office in Ghana. The incumbent processes financial transactions relating to the accounts payable cycle, manages the bank accounts including performance of bank reconciliations, and liaises with the Country Office team to ensure that all monthly and annual financial reporting requirements are met. The Finance and Administration Officer is a key point of contact for local partners, providing training and monitoring compliance on financial reporting requirements. This position provides support to the Country Manager and cross-functional teams across the organization for the administrative function.

HOW YOU WILL MAKE AN IMPACT

1. Financial Management – Ghana Country Office & Local Partners (70%)

• Manage day-to-day financial and accounting requirements, including but not limited to:
  1. Payment processing, including cheque/electronic payment and wire transfer preparation (including review of appropriate supporting documentation and payment authorization as per the Organization’s signing authority policy)
  2. Preparing and making bank deposits; petty cash management
  3. Prepare request for advances and expense reconciliations for local partners (including review of appropriate supporting documentation from partners as per the Organization’s requirements)
  4. Communicate directly with Country team on operational items
• Prepare financial reports as part of the monthly and annual financial statement close process, including preparation of monthly bank reconciliations with appropriate supporting documentation

• Communicate with local vendors/suppliers on Crossroads accounts and/or payments, as required

• Providing training and support to local partners with respect to Crossroads’ financial policies, processes, and acceptable practices; monitor and enforce compliance, as required
• Support internal and external reporting requirements, including local partner and funder reports, as well as internal and external audits
• Contribute to the development of annual and project budget, forecasting and reporting requirements, as they relate to the Ghana Office and Crossroads’ local partners

 

2. Payroll Administration and Processing (5%)

• Prepare monthly payroll for processing

• Complete statutory payroll filing requirements
• Manage employee benefits program for the Ghana office

 

3. Office Administration and Management (20%)

• Carry out reception and general administration duties, including mail, courier, telephone and office supplies management
• Filing of invoices and other finance and administrative documents, including file maintenance and archiving
• Participate as member of the administrative team which collaborates in providing administrative support in the Ghana office and across the organization
• Provide support to Country Manager and Program team, as required
• Ensure the purchase of goods and services and monitor the logistics, in accordance with internal policies and procedures
• Monitor and report on compliance with Crossroads’ internal policies and proceeds, as they apply to the Ghana Office

 

4. Perform Other Duties as Required (5%)

• Participate in the orientations of Ghana volunteers
• Support organizational goals and objectives as part of the strategic and operational plans
• Contribute to the ongoing emphasis of process improvements, including current projects within the finance and administrative portfolio

WHAT YOU WILL BRING TO CROSSROADS

• • Post-secondary diploma in Accounting, Business Administration or relevant field
  • Knowledge and experience in the international development sector; previous experience in working with Global affairs Canada is an asset
  • Previous experience with payroll processing and administration
  • Proficiency in MS Excel
  • English fluency, Basic French
  • Commitment to growth and development
  • Commitment to inclusion, equity/equality, diversity, and empowerment
  • Innovation, creativity, collaboration
  • Highly proficient in data entry and account reconciliations
  • Organized self-starter, ability to manage competing deadlines in an effective manner to meet tight deadlines
  • Must be able to work independently and effectively collaborate within a team across multiple geographic locations
  • Ability to effectively communicate information, such as policies and procedures, both verbally and in writing to cross-departmental staff
  • Excellent interpersonal and customer service skills
  • Respect for confidentiality of information

ELIGIBILITY CRITERIA AND ESSENTIAL CONDITIONS

• Share Crossroads’ values and ethical standards, particularly:
  • A commitment to preventing, mitigating and responding to sexual violence,
  • A commitment to gender equality, and
  • A commitment to anti-racism.
• Commitment to Diversity, Equity, Inclusion, and Belonging (DEIB), with the ability to collaborate effectively with diverse populations and stakeholders and contribute to an inclusive organizational culture.
• Commitment to promoting gender equality and advancing the rights of women and girls in unique organizational roles and through organizational initiatives.
• Work an average of 40 hours per week, where some overtime may be required.
• Travel in Ghana may be required.

WHAT WE OFFER

• An equitable, inclusive, collaborative work environment where you have the opportunity to make an impact daily.
• Enthusiastic encouragement to develop both personally and professionally, taking advantage of a range of learning and development opportunities available to our staff.
• A hybrid working model to allow you to enjoy the benefits of both office based and remote working.
• An excellent, competitive benefits plan for you and your dependents.
• 3 weeks of paid vacation, 3 weeks of wellness leave and 3 days of professional development leave.
• Annual cost of living increases, pending Board approval, and salary equity reviews every three years.

the organization

Crossroads International, a leader in international cooperation, has been fighting inequality for more than 60 years. We do this by bringing people together for a common cause, to create lasting solutions to overcome poverty and advance women’s rights. Crossroads works in some of the world’s poorest nations in sub-Saharan Africa.  We work with local partner organizations to create decent jobs and to empower women to become leaders and live free from violence.  Every year, we engage hundreds of experienced volunteers and staff North and South who apply their expertise locally to address global issues.  We invest in local partners who are best positioned to meet the needs of their communities.  With local partners, we develop co-operatives and collective enterprises that generate income and advance the autonomy of youth, women and the rural poor. We pilot innovative approaches to reducing violence against women and girls and advancing women’s rights. Together we are leveraging knowledge, expertise and dollars to create a more just and equitable world. Crossroads is a registered charity, supported by Global Affairs Canada, other government and non-government funders, and many individual donors around the world.

Crossroads is committed to the fundamentals and values of access and equity. Crossroads continuously works to promote an equitable culture of inclusivity and transparency. The Diversity, Equity, and Inclusion (DEI) Committee at Crossroads involves staff from various teams and regions within the organization, and committee members hold fresh perspectives essential for fostering meaningful dialogue and driving impactful change.

Crossroads is also committed to preventing and addressing sexual misconduct and advancing anti-racism. To that end, the organization is a signatory to Cooperation Canada’s Leaders’ Pledge on Preventing and Addressing Sexual Misconduct and the Anti-Racism Framework for Canada’s International cooperation sector.

OUR VISION

ONE WORLD where poverty is eliminated, equality prevails, and the rights of women and girls are fulfilled.

APPLICATION

If you are interested in joining a dynamic international development organization, please submit your resume and cover letter in one document (Word or PDF) before 9AM GMT on July 21^st, 2025 by e-mail to rh_hr@cintl.org. Applications must include “Finance and Administration Officer – Your Name” in the subject line of the email. Applications received after the deadline will not be considered. Not sure you have everything we’re asking for, but know you can make a big impact? Tell us your story and we will be happy to consider you.

Crossroads is committed to providing and maintaining a safe and respectful culture for all. We do not tolerate discrimination, sexual harassment, exploitation or abuse of any form. We acknowledge that these behaviours are often rooted in the abuse of power, which is contrary to Crossroads’ vision of ONE WORLD where equality prevails.

Crossroads is proud to be an equal opportunity employer. We are strongly committed to diversity in the workforce and uphold our duty by inviting and encouraging applications from women, and others from all backgrounds and identities.  We provide access and reasonable accommodation for individuals with disabilities in employment, programs, and activities. If you would like to request a PDF version of this job description or reasonable accommodation to participate in the recruitment process, please contact the People and Culture Team at rh_hr@cintl.org.

If you are interested in an international volunteer mandate with Crossroads International please click here to see available opportunities.