Applications for this position have been closed. Thank you for your interest!
Position: Finance and Administration Officer
Location: Kampala, Uganda
Language: English, Swahili and local languages an asset
Supervisor: Project Manager, SSC
Position Type: Full-Time, 1-year contract with possibility of renewal
Travel: Local Travel
Job Requirement: Must be eligible to work in Uganda
Closure Date: October 15, 2023, 23:59 GMT
Crossroads International is seeking a self-starting, detail-oriented Finance and Administration Officer for the exciting inception of the Mastercard Scholars for Social Change (SSC) Program in Uganda. Under the supervision of the Project Manager, the Finance and Administration Officer plays a strategic role in the overall financial management of the SSC project. The incumbent will provide day-to-day financial support and expertise to the project, in support of the project’s mission, vision and objectives, holding responsibility for financial management; compliance with the funding agreement signed with the Mastercard Foundation; compliance with Crossroads procedures, IT systems and support; administration; facilities and procurement. The ideal candidate is passionate about the rights of women and girls, is committed to high performance and sharing their expertise to support the mission, vision and results of the project and is captivated by the opportunity to make change for youth.
The Scholars for Social Change Program aims to leverage on-the-job training to match Mastercard scholars with career pathways and fellowship opportunities that leverage their transformative leadership as well as technical skills. The on-the-job training, along with preplacement and postplacement components of the fellowship program, will support the development of practical skills to adequately equip scholars to seek employment and advocate for gender equity as well as teaching them skills to develop business relationships and maintain professional development skills.
The SSC program, funded by Mastercard Foundation, will provide 50 graduate alumni of the Mastercard Foundation Scholars program (70% young women), between 22 and 35 years of age, with two-year fellowship opportunities primarily in Uganda, linked to their field of study and experience within Crossroads’ deep-rooted network of local development partners.
The ideal candidate will be personally aligned with Crossroads’ vision of ONE WORLD where poverty is eliminated, equality prevails, and the rights of women and girls are fulfilled.
HOW YOU WILL MAKE AN IMPACT
- Financial Management
- Ensure sound financial management of the project in the field in accordance with the Funding agreement signed with the Mastercard Foundation, under the supervision of the project manager and in collaboration with the project manager in Canada
- Coordinate and produce timely project financial reports under the supervision of the project manager
- Prepare, with the Project Manager and the Project Officer in Canada, the project’s annual budget planning, as well as quarterly forecasts, based on the analysis of actual and historical financial data, for internal and external reporting requirements
- Ensure the implementation of appropriate accounting and control systems, in accordance with Canadian accounting standards and donor (The Mastercard Foundation) guidelines on eligible costs
- Develop a project financial management and procedures manual (standards and procedures) in collaboration with the project manager, and ensure its application
- Develop and establish appropriate accounting and financial control tools, and ensure their dissemination, compliance and application within the project
- Monitor cash flow, daily operations, and monthly reconciliation, reporting variances and expected results
- Ensure financial integrity and maintain internal controls for project accounting and ledger maintenance
- Carry out monitoring of actual versus budgeted expenditures and variance analysis versus previous year
- Prepare requests for transfer of funds to the project bank account, under the supervision of the project manager
- Ensure regular communication and collaboration with Crossroads Canada’s finance department
- Monitor all expenses and ensure that they are fully and accurately documented and authorized in the accounting software
- Actively participate in annual internal and external audits when necessary and timely
- Administrative Management
- Ensure the application and compliance with Crossroads International’s internal procedures in Uganda
- Ensure the proper functioning of accounts payable, payroll and benefits, and make recommendations for their improvement
- Ensure respect for time requirements, such as through the completion of timesheets for staff and scholars
- Establish payroll in compliance with tax, social and contractual legislation in Uganda in collaboration with the project manager
- Ensure that the project has adequate liability, property and travel insurance coverage
- Prepare and monitor supplier files in preparation for financial audit reviews
- Ensure proper processing, control and follow-up of monthly, quarterly and annual contributions/statements
- Manage, authorize and record all Canadian volunteer expenses
- Coordinate IT support with the IT support team in Canada, as required
- Goods, Services and Supply Management
- Participate in setting up the project office in Uganda through the real estate search and establishment of a rental contract
- Lead the procurement process for project goods
- Ensure sound supply management
- Manage the fuel and maintenance of the project vehicle
- Communicate with suppliers on Crossroads accounts and/or payments, as required
- Approve requisitions for all purchases of equipment, project materials and software, and maintain inventory list
- Maintain financial records for fixed assets, including recording and depreciation of fixed assets
- Implement appropriate controls to protect project assets
WHAT YOU WILL BRING TO CROSSROADS
- University degree in a relevant field (finance, accounting, project management, administration) or equivalent experience
- At least five (5) years’ experience, including 3 years on projects or programs in a developing country, or as part of an international cooperation project
- Demonstrated skills in project financial management
- Excellent organizational skills, initiative, thoroughness and resourcefulness
- Strong analytical skills and ability to communicate on complex financial issues
- Proficiency in technologies, including SharePoint, Microsoft Office Suite and financial systems
- Knowledge of the development sector, particularly in the field of entrepreneurship and human resources management is an asset
- Excellent oral and written communication skills in English
- Knowledge of a local language is an asset
ELIGIBILITY CRITERIA AND ESSENTIAL CONDITIONS
- Share Crossroads’ values and ethical standards, particularly:
WHAT WE OFFER
- An equitable, inclusive, collaborative work environment where you have the opportunity to make an impact daily.
- Enthusiastic encouragement to develop both personally and professionally, taking advantage of a range of learning and development opportunities available to our staff.
- An excellent, competitive benefits plan for you and your dependents.
- Standard vacation and sick leave entitlements and 3 days of professional development leave.
- Annual cost of living increases, pending Board approval, and salary equity reviews every three years.
Crossroads International is a leading Canadian volunteer cooperation agency which has been advancing equality for women and girls and eradicating poverty in some of the world’s poorest countries in Africa for over 60 years. Crossroads invests in local partner organizations in 9 countries who are best positioned to meet the needs of their communities. With them, we pilot innovative approaches, and empower women and girls to become leaders and live free from violence. Every year Crossroads engages hundreds of experienced volunteers and staff North and South who apply their expertise locally to address poverty and inequality. The organization’s 50+ employees are based in Canada, Senegal, Ghana and Tanzania, and Crossroads’ volunteers fulfil over 100 mandates per year.
Crossroads is committed to principles and values of access and equity. Candidates from diverse groups are encouraged to apply.
Crossroads is also committed to preventing and addressing sexual misconduct and advancing anti-racism. To that end, the organization is a signatory to Cooperation Canada’s Leaders’ Pledge on Preventing and Addressing Sexual Misconduct and the Anti-Racism Framework for Canada’s International cooperation sector.
ONE WORLD where poverty is eliminated, equality prevails, and the rights of women and girls are fulfilled.
If you are interested in joining a dynamic international development organization, please submit your CV and cover letter in a single document (Word or PDF) no later than 23:59 GMT on October 15, 2023, by email to firstname.lastname@example.org. Applications should include “SSC Finance and Admin Officer – Your name” in the subject line of the email. Applications received after the deadline will not be considered. Not sure you’ve got what it takes, but know you can make a big impact? Tell us your story and we’ll be happy to consider your application. Crossroads is an equal opportunity employer. Recruitment and selection procedures reflect this commitment. Crossroads is committed to promoting diversity within its workforce and people from all minority groups are encouraged to apply.
Crossroads is an equal opportunity employer. Recruitment and selection procedures reflect this commitment. Crossroads is committed to diversity in the workforce and individuals from all minority groups are encouraged to apply.
We thank all applicants in advance, but only candidates shortlisted for an interview will be contacted. Female candidates are strongly encouraged to apply.
To learn more about Crossroads please visit our website (https://cintl.org/).